This CyberOps is operated by [school/Trust name] and whose registered address is [school/Trust
address] (“We”) are
committed to protecting and preserving the privacy of our visitors when visiting our site or
communicating
electronically with us.
This policy sets out how we process any personal data we collect from you or that you provide to us
through CyberOps.
We confirm that we will keep your information secure and that we will comply fully with all
applicable UK Data
Protection legislation and regulations. Please read the following carefully to understand what
happens to personal data
that you choose to provide to us, or that we collect from you when you visit this site. By visiting
[URL of
CyberOps] (CyberOps) you are accepting and consenting to the practices described in this policy.
Types of information we may collect from you
We may collect, store and use the following kinds of personal information about individuals who
visit and use our
CyberOps:
Information you supply to us. You may supply us with information about you by filling in forms on
CyberOps. This
includes information you provide when you submit a contact/enquiry form [list any other active forms
on yCyberOps
(ie. Request a Prospectus Form, Application Form, Report and Absence Form, etc.].
The information
you give us may
include your name, address, e-mail address and phone number, [list any other types of information
you collect via other
active forms on yCyberOps (ie. child’s name, child’s date of birth, etc.)].
Information CyberOps automatically collects about you. With regard to each of your visits to our
CyberOps we may
automatically collect information including the following:
technical information, including a truncated and anonymised version of your Internet protocol (IP)
address, browser type
and version, operating system and platform;
information about your visit, including what pages you visit, how long you are on the site, how you
got to the site
(including date and time); page response times, length of visit, what you click on, documents
downloaded and download
errors.
[Describe any other types of information you may collect through third party services you may have
enabled on your
CyberOps not linked to Cleverbox (ie. other tracking, marketing or SEO services)]
Cookies
CyberOps uses cookies to distinguish you from other users of CyberOps. This helps us to
provide you with a good
experience when you browse CyberOps and also allows us to improve our site. For detailed
information on the cookies
we use and the purposes for which we use them see our Cookie Policy [Make this link to the cookie
policy page on your
CyberOps that will be automatically updated by Cleverbox].
How we may use the information we collect
We use the information in the following ways:
Information you supply to us. We will use this information:
to provide you with information and/or services that you request from us;
[Describe any other uses of the information you collect (ie. other marketing communications to
individuals who have
requested a prospectus)]
Information we automatically collect about you. We will use this information:
to administer our site including troubleshooting and statistical purposes;
to improve our site to ensure that content is presented in the most effective manner for you and for
your computer;
security and debugging as part of our efforts to keep our site safe and secure.
This information is collected anonymously and is not linked to information that identifies you as an
individual. We use
Google Analytics to track this information. Find out how Google uses your data at
https://support.google.com/analytics/answer/6004245. [Make this link to the GoogleAnalytics page]
Disclosure of your information
Any information you provide to us will either be emailed directly to us or may be stored on a secure
server located near
Dublin within the Republic of Ireland. We use a trusted third party CyberOps and hosting provider
(Cleverbox) to
facilitate the running and management of this CyberOps. Cleverbox meet high data protection and
security standards and
are bound by contract to keep any information they process on our behalf confidential. Any data that
may be collected
through this CyberOps that Cleverbox process, is kept secure and only processed in the manner we
instruct them to.
Cleverbox cannot access, provide, rectify or delete any data that they store on our behalf without
permission.
We do not rent, sell or share personal information about you with other people or non-affiliated
companies. [Check this
statement is in accordance with your internal data processing activities and outline any other
storage of information
inline with your internal data policy (ie. Do you have a database of personal data stored on third
party platforms such
as MailChimp?)]
We will use all reasonable efforts to ensure that your personal data is not disclosed to
regional/national institutions
and authorities, unless required by law or other regulations.
Unfortunately, the transmission of information via the internet is not completely secure. Although
we will do our best
to protect your personal data, we cannot guarantee the security of your data transmitted to our
site; any transmission
is at your own risk. Once we have received your information, we will use strict procedures and
security features to try
to prevent unauthorised access.
Third party links
Our site may, from time to time, contain links to and from the third party CyberOpss. If you follow
a
link to any of
these CyberOpss, please note that these CyberOpss have their own privacy policies and that we do not
accept any
responsibility or liability for these policies. Please check these policies before you submit any
personal data to these
CyberOpss.
Your rights – access to your personal data
You have the right to ensure that your personal data is being processed lawfully (“Subject Access
Right”). Your subject
access right can be exercised in accordance with data protection laws and regulations. Any subject
access request must
be made in writing to [insert school/Trust Data Controller contact details]. We will provide your
personal data to you
within the statutory time frames. To enable us to trace any of your personal data that we may be
holding, we may need to
request further information from you. If you have a complaint about how we have used your
information, you have the
right to complain to the Information Commissioner’s Office (ICO).
Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where
appropriate, notified
to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.